To help manage your Timbre storage you can set up a retention period. This automatic deletion process will remove old or outdated Items/Storage assets based on your preferences. 


This is a permanent removal process that cannot be reverted. If you wish to set a default unpublish date for your Items, read our help guide on default account settings.


TABLE OF CONTENTS

Setting a Retention Period

To set up your retention period, head to Preferences>Other Settings (under other settings in your account preferences) and click "+ New Retention".



You will see a window that allows you to configure your retention settings.


Retention Label

Enter a name for your new retention period. This will allow you to easily recall your preferences.

Retention Type

Item

Items will be removed from your library in accordance with retention settings.


Storage

Storage assets (audio files) will be removed from the storage library.

Delete Related Storage/Item

Depending on your choice of Retention type, you will get the option to delete related Storage assets (if 'Item' is chosen) or Items (If storage is chosen) of Items/storage assets being removed as part of the retention policy.


Leaving this unchecked will mean either storage assets associated with expired Items will be left unused in your storage library (if Item retention is chosen) or Items with expired storage assets will be left orphaned (if Storage retention is chosen).


Delete Only Untagged Items

If selected, only items that have no tags and otherwise meet this retention rule will be deleted.

Only Apply This Retention Period to Items with Given Tags

In this section, you can configure the Tags used in the Retention policy. 

This is useful if your account holds a mixture of content with different licensing restrictions (e.g. you may have catch-up content that can be deleted after seven days alongside podcasts that you want to keep indefinitely. In this case, you would attach a tag to the catch-up content and add the tag to this policy).


Quick Actions:

  • Make use of the dropdown list to select Tags to include in the Retention policy
  • Clicking on Select All will populate the dropdown list with all Tags on the current Customer. 
  • With Tags selected, you can make use of the Invert button to easily invert your current selection. This is useful if you would like to apply the retention policy to most of your tagged content. 

Choose Retention Period

Items/Assets older than this period (that fit with the above criteria) will be deleted.


Check Retention Period Against... (Item Only)

Created At

The above retention period will be based on when the Item was created, regardless of publishing dates.


Since Publish Start Date

The above retention period will be based on when the Item was marked as published.


Since Publish Finish Date

The above retention period will be based on when the publish date has been reached.

Review

You can review your retention settings in written format at the bottom of the window. Please check that these settings are as you desire before proceeding, Items or Assets that fit the criteria of these terms will be permanently deleted.



Protect From Retention Rules

You can explicitly exclude Items or Episodes from all Retention Periods from their respective pages, simply navigate to your Item or Episode and toggle "Protect from Retention Period Rules"


From the Items page, you can filter Items based on Tags or Feeds and make use of the multi-select tool to quickly protect multiple Items.